The UMSLCAB file can be found in Teams in the IRL team. At the top of the UMSLCAB page, click on "Files". Open the Municipality Financial Reports spreadsheet.
Determine the drawer you will be working with. The spreadsheet is divided into sheets by drawer. The "Key" sheet explains the layout of the filing CABinet drawers. Use the sheet that corresponds to the drawer you are working with.
Remove a document from the front of the drawer and replace it with an empty folder. The folder will serve as a place marker to keep track of the documents that have already been processed.
Once a document has been processed, place it back in the drawer, making sure it is front of the place marker. The next document you will work with will be the one directly behind the place marker.
Examine the document and enter the metadata into the correct fields on the spreadsheet. Each sheet will contain the information needed to describe each document. i.e. city, year, title, and publication date.
Column A - City: Copy the name verbatim from the document. Use "City of"/"Village of" before the name of the city/village (e.g., City of Festus). If the report is for a district, use the entire name as it appears on the document (e.g., Public Water Supply District #1 of Franklin County).
Column B - Year: Generally, this will be easy to find on the document. A document that is for the fiscal year ended June 30, 2000, the year field will contain "2000".
Column C - Title: Titles should come directly from the front page of the document, if possible. If no title can be found, enter the title "Financial Report".
Column D - Publication Date: The publication date of most documents can be assumed to be January 1 of the following year. For example, a document that covers the fiscal year ended September 30, 2004 will have the publication date of January 1, 2005. There may be exceptions in which a publication date is specified on the document, so be sure to examine each document closely.